Policies and Procedures
Policies at Montgomery College are adopted by the Board of Trustees and serve as statements of principle to inform decision-making and the conduct of College activities.
Procedures are issued by the College President and set forth action steps required to carry out a Board policy and/or a standard method for implementing actions.
Our official policies and procedures are segmented out into ten chapters.
In Fall 2025, the College restructured its Policies & Procedures (P&P) chapters, moving
from seven chapters to ten. For a complete list of P&P that were moved and renumbered,
please refer to the Renumbered P&P List (PDF, 
) .
| Title | Number | Type |
|---|---|---|
| College Mission, Vision, and Values (PDF, ) |
11000 |
Policy |
| Board of Trustees Bylaws (PDF, ) |
11001 |
Policy |
| College Name and Corporate Seal (PDF, ) |
11009 |
Policy |
| Political Activity – Board of Trustees (PDF, ) |
11002 |
Policy |
| Presidential Transition and Succession (PDF, ) |
11006 |
Policy |
| Political Activity - President; Designated College Officials (PDF, ) |
11104 |
Policy |
| Formulation and Issuance of College Policies and Procedures (PDF, ) |
11005 |
Policy & Procedure |
| Institutional Risk Management (PDF, ) |
11007 |
Policy |
| Labor Relations (PDF, ) |
11003 |
Policy |
| Governance (PDF, ) |
11004 |
Policy |
| Organization Functions (PDF, ) |
14002 |
Procedure |
| Title | Number | Type |
|---|---|---|
| College Calendar (PDF, ) |
28001 |
Policy and Procedure |
| Diversity, Equity, Inclusion, and Social Justice (PDF, ) |
25000 |
Policy |
| Sexual Misconduct (PDF, ) |
21001 |
Policy and Procedure |
| Hate/Violence Activity (PDF, ) |
21002 |
Policy and Procedure |
| Public Information, Communications, and Marketing (PDF, ) |
22003 |
Policy and Procedure |
| Intellectual Property (PDF, ) |
26801 |
Policy and Procedure |
| Use of Copyrighted Materials (PDF, ) |
28101 |
Policy & Procedure |
| College Ombuds (PDF, ) |
29001 |
Policy & Procedure |
| Closing of the College (PDF, ) |
28005 |
Procedure |
| Title | Number | Type |
|---|---|---|
| Employee Responsibilities (PDF, ) |
31102 |
Policy & Procedure |
| Employee Privileges (PDF, ) |
31101 |
Policy & Procedure |
| Working Hours for Staff Employees (PDF, ) |
32305 |
Procedure |
| Flexible Work Arrangements (PDF, ) |
32500 |
Policy & Procedure |
| Wearing of Uniforms (PDF, ) |
32306 |
Procedure |
| Employee Indebtedness (PDF, ) |
31009 |
Policy & Procedure |
| Consensual Relationships (PDF, ) |
31106 |
Policy & Procedure |
| Political Activity (PDF, ) |
31004 |
Policy & Procedure |
| Performance Evaluation and Employee Development (PDF, ) |
36001 |
Policy & Procedure |
| Title | Number | Type |
|---|---|---|
| Compensation Programs (PDF, ) |
35001 |
Policy & Procedure |
| Leave Program (PDF, ) |
35003 |
Policy & Procedure |
| Wellness Activities Program (PDF, ) |
35004 |
Policy & Procedure |
| Faculty/Staff Assistance Program (PDF, ) |
35002 |
Policy & Procedure |
| Worker's Compensation (PDF, ) |
36403 |
Procedure |
| Recognition Awards (PDF, ) |
38001 |
Policy & Procedure |
| Title | Number | Type |
|---|---|---|
| EEO and Non-Discrimination (PDF, ) |
31006 |
Policy & Procedure |
| Prevention of Bullying and Workplace Violence (PDF, ) |
31011 |
Policy & Procedure |
| Protection Against Retaliation (PDF, ) |
39003 |
Policy & Procedure |
| Grievance Process for Non-Bargaining Staff (PDF, ) |
34101 |
Policy & Procedure |
| Disciplinary Action and Suspension (PDF, ) |
34002 |
Policy & Procedure |
| Title | Number | Type |
|---|---|---|
| Discharge of Administrators and Staff (PDF, ) |
34003 |
Policy & Procedure |
| Non-Renewal of Administrative Appointment (PDF, ) |
34004 |
Policy & Procedure |
| Resignation and Retirement (PDF, ) |
34005 |
Policy & Procedure |
| Title | Number | Type |
|---|---|---|
| Minimum Educational Requirements for Faculty (PDF, ) |
32205 |
Policy & Procedure |
| Academic Rank (PDF, ) |
32203 |
Policy & Procedure |
| Faculty Workload (PDF, ) |
32206 |
Procedure |
| Nomination, Recruitment, and Appointment of Department Chairs (PDF, ) |
32207 |
Procedure |
| Inclusive Excellence Faculty Internship Program (PDF, ) |
32201 |
Policy & Procedure |
| Distinguished Visiting Professor (PDF, ) |
32204 |
Policy & Procedure |
| Title | Number | Type |
|---|---|---|
| Student Success (PDF, ) |
41000 |
Policy & Procedure |
| Admission to Montgomery College (PDF, ) |
41001 |
Policy & Procedure |
| Equal Education Opportunity and Non-Discrimination Policy (PDF, ) |
41002 |
Policy & Procedure |
| Student Code of Conduct (PDF, ) |
42001 |
Policy & Procedure |
| Behavioral Intervention Teams (PDF, ) |
42002 |
Policy & Procedure |
| Anti-Hazing (PDF, ) |
42004 |
Policy & Procedure |
| Student Concerns About Athletic Programs and Activities (PDF, ) |
45005 |
Policy & Procedure |
| Tuition and Fees; State Aid (PDF, ) |
45003 |
Policy & Procedure |
| Tuition, Fees, and Refunds (PDF, ) |
45001 |
Policy & Procedure |
| Student Financial Aid (PDF, ) |
43001 |
Policy & Procedure |
| Board of Trustees Student Grants and Scholarships (PDF, ) |
43002 |
Policy & Procedure |
| Tuition Waiver for Non-Employees of the College (PDF, ) |
43003 |
Policy & Procedure |
| Student Indebtedness (PDF, ) |
45004 |
Policy & Procedure |
| Student Cumulative Records (PDF, ) |
41003 |
Policy & Procedure |
| Student Health and Safety (PDF, ) |
41004 |
Policy & Procedure |
| Student Social Media Privacy Protection (PDF, ) |
42003 |
Policy |
| Title | Number | Type |
|---|---|---|
| Philosophy, Purposes, and Program Commitments (PDF, ) |
51001 |
Policy |
| Academic Freedom (PDF, ) |
58003 |
Policy |
| Assessment Testing and Appropriate Course Placement (PDF, ) |
58002 |
Policy & Procedure |
| Academic Regulations and Standards/Academic Regulations (PDF, ) |
53001 |
Procedure |
| Curriculum and Course Proposals (PDF, ) |
52001 |
Procedure |
| Exploratory Courses (PDF, ) |
52002 |
Policy & Procedure |
| Honors Program (PDF, ) |
52003 |
Procedure |
| College Out-of-County Instruction (PDF, ) |
51003 |
Policy & Procedure |
| College Out-of-County, Non-Instruction Related Activities (PDF, ) |
51004 |
Policy & Procedure |
| Field Trips (PDF, ) |
51005 |
Policy & Procedure |
| Academic Excellence Awards (PDF, ) |
59000 |
Policy & Procedure |
| Advisory Committees for Career Curricula Areas (PDF, ) |
52004 |
Policy & Procedure |
| Workforce Development and Continuing Education Program (PDF, ) |
54001 |
Policy & Procedure |
| Honorary Degrees (PDF, ) |
53802 |
Policy & Procedure |
| Title | Number | Type |
|---|---|---|
| Fiscal Control (PDF, ) |
61001 |
Policy & Procedure |
| Maintenance of Undesignated Reserve Fund Balance (PDF, ) |
67001 |
Policy & Procedure |
| Revolving Funds (PDF, ) |
61002 |
Policy |
| Bank Services (PDF, ) |
61003 |
Policy & Procedure |
| Professional Liability (PDF, ) |
64002 |
Policy & Procedure |
| Asset Management (PDF, ) |
61010 |
Policy & Procedure |
| Tax-Exempt Bond Compliance (PDF, ) |
61009 |
Policy & Procedure |
| College Investment Program (PDF, ) |
61004 |
Policy & Procedure |
| Procurement, Consultant Services, and Contracts (PDF, ) |
63001 |
Policy & Procedure |
| Reimbursement for Travel and Related Expenditures (PDF, ) |
65001 |
Policy & Procedure |
| Auxiliary Services (PDF, ) |
62001 |
Policy & Procedure |
| Gifts Acceptable to Montgomery College (PDF, ) |
68003 |
Policy & Procedure |
| Corporate Sponsorships (PDF, ) |
69001 |
Policy & Procedure |
| Crowdfunding (PDF, ) |
62004 |
Policy & Procedure |
| Title | Number | Type |
|---|---|---|
| Acceptable Use of Information Technology (PDF, ) |
76001 |
Policy & Procedure |
| Confidential Data Management and Security (PDF, ) |
76002 |
Policy & Procedure |
| Data Asset Management and Security (PDF, ) |
76005 |
Policy & Procedure |
| Identity Theft Prevention Program (PDF, ) |
76003 |
Policy & Procedure |
| Information and Communication Technology Accessibility (PDF, ) |
76004 |
Policy & Procedure |
| Title | Number | Type |
|---|---|---|
| Space Planning and Utilization (PDF, ) |
81001 |
Policy & Procedure |
| Construction Projects (PDF, ) |
82001 |
Policy & Procedure |
| Acquisition, Sale, and Disposal of College Real Property (PDF, ) |
88001 |
Policy & Procedure |
| Leasing of Facilities (PDF, ) |
83001 |
Policy & Procedure |
| Use of Facilities (PDF, ) |
85001 |
Policy & Procedure |
| Naming Campuses, Facilities, Buildings, Rooms, and Institutes (PDF, ) |
84001 |
Policy & Procedure |
| Vehicle Registration and Parking (PDF, ) |
86001 |
Policy & Procedure |
| Use of College-Owned Vehicles (PDF, ) |
89001 |
Policy & Procedure |
| Title | Number | Type |
|---|---|---|
| Freedom of Expression (PDF, ) |
95004 |
Policy & Procedure |
| Public Safety (PDF, ) |
97001 |
Policy & Procedure |
| Prohibition of Weapons on Campus (PDF, ) |
97002 |
Policy & Procedure |
| Immigration Enforcement (PDF, ) |
92000 |
Policy & Procedure |
| Protection of Minors (PDF, ) |
95005 |
Policy & Procedure |
| Public Health and Environmental Safety (PDF, ) |
91000 |
Policy & Procedure |
| Drug and Alcohol Abuse Prevention (PDF, ) |
91005 |
Policy & Procedure |
| Drone/Unmanned Aerial Vehicle Use (PDF, ) |
95006 |
Policy |
| Title | Number | Type |
|---|---|---|
| Code of Ethics and Employee Conduct (PDF, ) |
10100 |
Policy & Procedure |
| Conflict of Interest (PDF, ) |
10103 |
Policy & Procedure |
| Reporting Suspected Acts of Wrongdoing (PDF, ) |
10108 |
Policy & Procedure |
| Internal Audit (PDF, ) |
10105 |
Policy & Procedure |
| External Audit (PDF, ) |
10401 |
Policy & Procedure |
| Inspection of Public Records (PDF, ) |
10804 |
Policy & Procedure |
| Research Misconduct (PDF, ) |
10805 |
Policy & Procedure |
Recently Reviewed/Approved/Updated Policies and Procedures
November 21, 2025
The president has approved the issuance of the following new procedures
- 59000CP: Academic Excellence Awards
The president has approved the retirement of the following procedures
- 41005CP: Presidential Academic Excellence Award
- 41006CP: Board of Trustees Academic Excellence Award
- 41007CP: Board of Trustees Apprenticeship Academic Excellence Award
November 17, 2025
The Board of Trustees has approved the issuance of the following new policy
- 59000: Academic Excellence Awards
The Board of Trustees has approved the retirement of the following policies
- 41005 Presidential Academic Excellence Award
- 41006 Board of Trustees Academic Excellence Award
- 41007 Board of Trustees Apprenticeship Academic Excellence Award
October 27, 2025
The president has approved modifications to the following procedures
- 37001CP: Personnel Files, which shall now be titled Employment Records
October 14, 2025
The Board of Trustees has approved modifications to the following policy
- 63001: Procurement, Consultant Services, and Contracts
The Board of Trustees has approved the issuance of the following new policy
- 91000: Public Health and Environmental Safety
The Board of Trustees has approved the retirement of the following policies
- 41004: Student Health and Safety
- 75003: Restrictions on Smoking, Tobacco, and Sale of Tobacco Products
The president has approved modifications to the following procedures
- 63001CP: Procurement, Consultant Services, and Contracts
The president has approved the issuance of the following new procedures
- 91000CP: Public Health and Environmental Safety
The president has approved the retirement of the following procedures
- 41004CP: Student Health and Safety
- 75003CP: Restrictions on Smoking, Tobacco, and Sale of Tobacco Products
September 15, 2025
The Board of Trustees has approved the issuance of the following new policy:
- 92000: Immigration Enforcement
The Board of Trustees has approved the retirement of the following policy:
- 31007: Affirmative Action
The president has approved the issuance of the following new procedures:
- 92000CP: Immigration Enforcement
The president has approved the retirement of the following procedures:
- 44002: Student Life Contracts
All approved Policy and Procedure modifications for the fiscal year can be found in
the July 2025 – Current Modifications document (PDF, ) . Archived Policy and Procedure modifications can be found below.
Here you can find up to 5 years of archived modifications
- July 2024 - June 2025 Modifications (PDF, )
- July 2023 - June 2024 Modifications (PDF, )
- July 2022 - June 2023 Modifications (PDF, )
- July 2021 - June 2022 Modifications (PDF, )
- July 2020 - June 2021 Modifications (PDF, )
Policy and Procedure Proposals—Feedback and Public Comment
The following proposals are posted for feedback and comment from the Montgomery College community. When providing your comment, please provide your name, email, department/unit, and the line number(s) to which your comment applies.
Current Public Comments
There is currently four (4) item open for public comment.
A copy of the modifications can be found here (PDF, ) .
Public comments will be accepted until December 5, 2025.
The modifications standardize and clarify the department chair role and related processes. Key changes include consistent teaching expectations, limits, and approvals, and a centralized, equitable recruitment process with standardized interviews, faculty forums, and written feedback. The revisions provide clearer rules on terms and reappointments, including requiring documented support for renewal and advance notice of non-reappointment. Leave provisions are simplified, permitting limited carryover of annual time, and expectations are expanded to include participation in orientation and ongoing training. Additional refinements clarify compensation, evaluation processes, and interim chair service limits.